Digitalize HR Processes
If you are not yet digitalizing your HR processes, onboarding, leave management, and expense claims are costing your team unnecessary time, and increasing the risk of errors and GDPR issues. Digitalize and automate your time-consuming HR processes all at once with smart digital forms, HR workflows, and automatic document generation, and work fully GDPR/AVG-compliant.
Speed up onboarding, recruitment, leave requests and expense claims
without a heavy HR system.
Automate your HR workflows
With Diamond, you can digitalize your core HR processes:
- Replace Spreadsheets with digital HR forms with your branding.
- Automated HR workflows for onboarding, recruitment, leave requests, and expense claims.
- Generate contracts, letters, reports, and overviews directly from submitted form data.
- Secure, EU/NL hosted environment that meets all GDPR compliance standards.
Save time and reduce manual work, start digitalizing HR your processes now.
What our clients say about us
Digitalize Key HR Processes:
Use-cases for recruitment, onboarding, scheduling and other HR processes.
Automate onboarding
Automate onboarding: a single flow from hire to first day
- A single digital onboarding form for all new employee information.
- Automatic HR workflow: tasks sent to HR, manager, IT, and payroll.
- Contract, attachments, and welcome letter automatically generated with the document generator.
Request a demo now and see in 30 minutes how much time you can save by automating onboarding.
Scheduling and leave requests
Digital leave requests and planning: no more separate emails, just a clear overview.
- Digital leave form that employees complete themselves (desktop and mobile).
- Workflow automatically sends the request to the correct manager.
- Approval or rejection is recorded and confirmed by email.
HR scheduling
Automate expense claims
Automate expense claims: less manual work, fewer errors
- Form for travel expenses, expenses, and other expense claims, including receipt uploads.
- Automatic calculations (e.g., mileage reimbursement) based on form data.
- Digitize HR processes with a workflow to manager and finance for review and approval.
- Automatically generate summary documents or exports for accounting and reporting.
Secure and efficient handling of employee data
Update employee data: one place for changes to employee files
- Digitize HR processes with secure, GDPR-compliant data processing
- Automatic document processing, such as amended contracts or confirmation letters.
- Connect to your existing systems via the Diamond data connector.
- Logging and audit trail: insight into who processed which data or documents and when.
NIVRE
NIVRE has started only taking tests via Diamond wih online forms. Enthusiastic about the extensive possibilities and ease of creating forms yourself, the various application forms for a NIVRE registration, PE points and complaints were added at a rapid pace.
GGD Haaglanden
GGD Haaglanden uses Diamond Forms, Flows & Docs to create flexible forms. These forms are used both for personally inviting medical professionals to relevant meetings and for the registration of attendees. Using Diamond Forms, they publish these forms on their website without IT support. That works!
Allianz
Compliance with internal security requirements is of crucial importance to Allianz. The secure storage and exchange of data was the deciding factor to choose Diamond Forms, Flows & Docs for their online forms.
Markel Insurance
Markel Insurance uses the forms with automatic actions from Diamond Forms, Flows & Docs to make processes more efficient. Requesting, preparing and adjusting quotations is smooth and without labour-intensive manual handling. That saves Markel time and money.
Polaris Assuradeuren
Polaris Assuradeuren uses digital forms by Diamond Forms, Flows & Docs to organize the settlement process with its clients as optimally as possible. The extensive options for personal invitations, pre-filled forms and automatic reminders made Polaris choose for Diamond.
For your organization
Who is digitalizing HR processes with Diamond meant for?
Diamond is ideal for HR and human resources managers in organizations with approximately 20–200 employees who currently work extensively with Excel, email, and individual HR forms. You want to digitize HR processes, such as onboarding, leave requests, and expense claims, without immediately purchasing or replacing a complete, heavy-duty HR system.
Frequently asked questions about digitalizing HR processes
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Digitalizing HR processes can be achieved through various digital tools and platforms that automate repetitive tasks, centralize workflows, and manage data and documents digitally, such as HR workflows, self-service portals, digital forms, and integrated HR software.
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Diamond is suitable for organizations that still use a lot of manual work, Excel sheets, and emails for HR tasks and want to transition to streamlined, digital workflows for onboarding, leave, expense claims, and other HR processes, without having to implement a large HR system right away.
Want to know if this is right for your HR processes? Schedule a free demo.
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Digital onboarding starts with an online form where new employees enter their information. This data is automatically transferred to the appropriate HR workflows and linked documents such as contracts, access passes, and welcome letters, making the process faster and more transparent.
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By processing leave requests via a digital form and automatically linking them to a workflow that informs managers and HR, and processes approvals, HR gains real-time insight and eliminates manual work such as email and paper forms.
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Expense claims are digitized by having employees submit digital expense forms with receipt uploads, which are then automatically approved using rules and checks. The data is then centrally stored and processed without manual retyping.
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Start with processes that are frequently used, currently run in Excel/email, and affect multiple departments. In practice, these are almost always onboarding, leave requests, and expense claims; employee data changes often follow.
Not sure where to start? Our experts are available to advise you on the best way to get started for your HR department.