Efficient online registration process for medical specialists

GGD Haaglanden uses Diamond Forms, Flows & Docs to create flexible forms. These forms are used both for personally inviting medical professionals to relevant meetings and for the registration of attendees. Using Diamond Forms, they publish these forms on their website without IT support. That works!


Facilitate labor-intensive process

GGD Haaglanden monitors, protects and promotes public health in nine municipalities in the Haaglanden region. To promote the expertise of its own professionals, GGD Haaglanden regularly organizes meetings in which current affairs, professional developments and new working methods are discussed.

Professionals wishing to attend a meeting must register in advance. An online registration form that had to be processed completely manually was used for this. This method was labor-intensive and did not meet the wishes of GGD Haaglanden.

Medisch specialist formulier
AVG medisch digitaal formulier


Complete process handling with online forms

With Diamond, a single process has now been set up with one central registration form in which the healthcare professional can register for all upcoming meetings. A few days before the actual meeting, the participants will receive a personal form with the request for final confirmation. Their details have already been entered. Professionals who have not registered and still want to participate at the last minute can still register by scanning a QR code that refers to the registration form.


The following functionalities were the deciding factor for GGD Haaglanden to start using Diamond

Flexible email templates

Diamond offers extensive options to define your own email templates for (expired) invitations, reminders, confirmations, and notifications. You can use all contact details along with the information entered to create personalized email templates. Use the handy merge fields to respond with one template on behalf of different sites.

Automated email sending

Make sure that the forms end up exactly in the right place after filling in and ensure that follow-up is (possibly) arranged differently.

Define your own document templates

With Diamond, you can merge entered data with a document template into a Word or PDF document. Add your own document template, or start with one of the available basic templates and personalize it as desired. You can also add advanced functionality, such as conditional tables, to your document template yourself.

Extensive document generator

With the document generator, you can create all the templates you need for professional communication with your relations. The possibilities are endless. Use your own Word documents as a style template or download and personalize the available basic template. Define the references to questions and entered values to merge entered data into Word and PDF documents that are sent to your relation immediately after completing a form. In addition to the standard options, Diamond offers advanced functionality such as conditional tables. Or you can even add the generated documents as a parameter to a web service.

Hosting at a certified Dutch data center

Diamond is hosted at a data center in the Netherlands. This data center serves an excellent backbone connection and meets ISO 9001, 14001, 27001 and ISAE 3000 / SOC2 Type 1 certifications.

Expert (process) advice

Diamond's experienced consultants are always willing to support you with information analysis or process design. They think along with you, for example about how to organize your processes more efficiently. Their motto is: it can always be better and above all easier. They help you create space for what really matters: the growth of your own organization.

Integrated contact management

With the integrated contact management tool, you can add contacts and send them invitations for personal forms in their preferred language. In addition, after completing a form, a new contact can be created in addition to the response. You can then approach this new relationship with personal invitations, in his preferred language, with pre-entered data.

Medische specialisten


Short process analysis

To gain a good insight into both the desired process and the requirements and wishes of the GGD Haaglanden, a short analysis was started. This showed that the use of Diamond supports both the easy self-publishing of online forms, as well as handling the attendance list after the meeting.

Formulieren digitaal bewerken
Document templates bewerken


Automatically generated personal certificate

GGD Haaglanden exports the attendance list for each meeting so that those present during the meeting can immediately confirm their presence. After the meeting, GGD Haaglanden processes the participants’ presence in Diamond and the participants immediately receive a personal certificate generated by Diamond via email. All in the house style of GGD Haaglanden.


Automatic evaluation

Using Diamond’s flexible mail templates and the pre-set send option, the participants automatically receive a personal invitation to fill out an evaluation form about the meeting they attended.

Mail automatiseren
The story of


NIVRE has started only taking tests via Diamond wih online forms. Enthusiastic about the extensive possibilities and ease of creating forms yourself, the various application forms for a NIVRE registration, PE points and complaints were added at a rapid pace.

Read on
Insurance forms software
The story of

Markel Insurance

Markel Insurance uses the forms with automatic actions from Diamond Forms, Flows & Docs to make processes more efficient. Requesting, preparing and adjusting quotations is smooth and without labour-intensive manual handling. That saves Markel time and money.

Read on
Insurance forms software
The story of

Polaris Assuradeuren

Polaris Assuradeuren uses digital forms by Diamond Forms, Flows & Docs to organize the settlement process with its clients as optimally as possible. The extensive options for personal invitations, pre-filled forms and automatic reminders made Polaris choose for Diamond.

Read on
Naverrekening Proces Overleg
The story of


Compliance with internal security requirements is of crucial importance to Allianz. The secure storage and exchange of data was the deciding factor to choose Diamond Forms, Flows & Docs for their online forms.

Read on
Form software Allianz

Talk to a specialist

Switching to new forms software is not something you do overnight.
That's why we offer the opportunity to experience our all-in-one forms solution first.
Curious about what we can do for you? Request your personal demo of 30 to 60 minutes.
We will contact you within 1 working day to schedule the demo.

Online demo